logoASF_sanstexte ias_sans_texte  ESOF_2018

Presenter guidelines

The official language of the meeting will be English and no translation facilities will be available.

Instructions for Orals

  • Oral presentations will occur in 5 parallel sessions in rooms Spot, Argos and Cassipee (level 1), Guillaumet 1 & 2 (level 2), and in the amphitheater Saint Exupéry.
  • Oral presentations will be organized into sessions proposed by convenors and open sessions in the frame of general themes. The file upload will be done in each room. The upload must be done well in advance, at the latest at the break before the beginning of the session and in the afternoon of the day before for the morning session.
    An operator will be available in each room. Presenters of the first session on the oct, 10th of october morning are asked to upload their presentation before 9:30.
    Please prepare your oral presentation in a Power Point (ppt, pptx) or pdf format named “Lastname_firstname.ppt(x)/pdf”.
  • Each talk slot will be 15 minutes. Each presentation is limited to 12 minutes plus 2 minutes for questions; 1 minute is reserved for setting up the next speaker. . For the oral presentation, please, prepare a Power Point (ppt, pptx) or a pdf format. The presentation will be displayed on screen by video projector. Each session room will be equipped with a computer with MS PowerPoint, VLC, and Adobe Acrobat Reader (.ppt, .pptx or .pdf format files + video files .avi), a digital projector, a laser pointer, and microphone. You will not be able to use your own computer.

Instructions for Posters

  • The Poster Session will be located in the room Caravelle (Level -1).
  • The poster time coincides with coffee breaks and occurs during special poster session each day. The posters will be mounted on vertical panels and must be prepared in a portrait layout.
    The poster board usable space will be suitable for a A0 paper size in portrait layout (up to 118mm height and 84mm width).
  • Several poster sessions will be programmed. Each session will be scheduled every day. Poster display time is 08:00 to 19:00 daily in the Caravelle room. Authors are responsible of setup of their poster in the morning. Authors expected to be available for presentation next to their poster during poster sessions. Authors are responsible dismantling their poster in the evening before 19:30. Material for mounting the poster on the boards will be provided at the registration desk.
  • In recognition of the importance of Poster contributions to meetings, the IAS and ASF are pleased to announce the 2017 Outstanding Student Poster Awards and Outstanding Early Career Scientists Poster Awards. All detailed information about eligibility and procedure are posted here
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